Important Contact Information: 

Chippewa Valley Mekong Night Festival Committee

Vendor: Pa Shoua Xiong
mekongnightfestival@gmail.com

Performers: Jin Yang; jinyang715@gmail.com

General: Mai Xiong
Hmong American Leadership & Economic Development, Chair
Haledmailbox@gmail.com, 715.210.6241

2023 Mekong Night Market Registration

The Little Mekong Night Festival is a fist of its kind music and night market festival in the North West Wisconsin Region that will be held at River Prairie Park in Altoona, WI overlooking the Eau Claire River that runs through the city. This event is free to the public and consists of a night concert that draws over 1000s of individuals from the greater community out to enjoy a night of festivities and street foods. In 2022, all of our vendors sold out of inventory! With the anticipation and demand, we expect this year to be bigger and better, and can't wait to have you join us!

To ensure that all vendors have a great experience, once your application is submitted, our team will review and reach out to confirm your participation. Our goal is to showcase the vibrant culture of Southeast Asians through food, culture, and diverse music and performance. Given that, there will be limited spots in different categories to provide a diverse and innovative experience for all vendors and attendees.

Please provide the following information to register for the Chippewa Valley Little Mekong Night Festival on Saturday, August 26, 2023, from 11:00 AM - 11:00 PM at the Altoona River Prairie Park. 

FOOD VENDORS: Upon selection, vendors will be required to attend an orientation for the event. Information about licensing requirements will be provided at that time. For additional questions, please email Pa Shoua Xiong, Vendor Coordinator: mekongnightfestival@gmail.com.  

Payment must be submitted in order to confirm and secure your spot for this highly demanded event once selected.

More information on the Market timeline, contact information, maps, etc. can be found here:

Event Dates/Times for Vendors: Saturday, August 26th  From 11:00 am to 10:00 pm

Set up will begin at 6:45 am the day of, there will also be an option for early set up the day before. An early breakdown can begin at 8:00 pm for sponsored activity booths. Cars will only be allowed to pull up and unload at the main road until 10:00 am, with no exceptions. The road will be closed and all vehicles will be off the street except for food trucks.  Unless sold out prior to time (Please check in with the vendor coordinator if that happens), no early breakdown will be permitted prior to 10:00 pm or you will not be able to participate in future events hosted by HALED.

Registration fees are as follows: 

• Food Truck Vendors - $650

• Food Booth Vendors - $650

• Double Space - $1200

• Drinks/Boba Tea - $450

• Fruit Stand - $450

• Bakery/Desserts - $350

• Merchandise/Artists/Workshops - $250

• Double Space - $400

PLEASE READ THE FOLLOWING CAREFULLY

No verbal agreement exists and this contract includes all agreements. This is an all-outdoor event. Rain or shine the event will go on so plan to come no matter what the weather is like. All outdoor space provided will be a 10ft wide by 10ft deep vendor spot. You may book 1 or 2 spots. You must bring your own tent, tables, chairs, etc. Weights are required for all vendors with tents. No stakes of any sort will be allowed at the event. Electricity is available upon request at an additional charge. Please note in your application.

We do require vendors to have some LED Battery Operated light/hanging lanterns for their tents. For the festivity and for extra light during the evening. We will have some hanging lanterns available for purchase or for rent with a $50 refundable deposit upon the return of the undamaged lights.

Payment and Cancellations

Vendors are chosen on a first come first serve basis. We will do our best to have no duplicate vendors, therefore payments will be due in full 3 days after an acceptance email gets sent out.  Spots are not guaranteed until payments have been made. Exceptions: Previous vendors will be honored first. 

Payments can be made by paying the PayPal invoice that will be sent to the email you registered with. All payments must be received by August 1st to secure your spot at the Night Market. If you need to cancel a $50 cancellation fee will be retained. All cancellations must be in written form. No refunds will be honored within 14 days prior to the event, or during the event dates. 

Vendor fees will be used towards advertising,  performers, and other costs to make this a fun-filled event for the community. We greatly appreciate your prompt payment.

Vendor’s Responsibilities

All vendors are responsible for restoring their spot to its original state otherwise there will be a cleanup fee. No trash or littering of any kind is permitted. Trash bins will be set throughout the park. Vendors will be responsible for any damages/injuries that may occur during the event due to negligence. Each vendor is responsible for handling and collecting sales tax and reporting the 5.5% WI and Altoona sales tax. 

HALED will not be held responsible for any damages, injuries, or theft that may occur during this event. We reserved the right to make any changes without notice at any time and reserve the right to accept or deny the participation of vendors. 

Market Timeline: 

Friday, August 25th:

6:00 PM - 8:00 PM: Vendor Setup

Saturday, August 26th:

6:45 AM: Vendor Setup open in Plaza (Must be completely set up with Cars/Vehicles must be off Plaza by 10:30 AM)

11:00 AM - 10:00 PM: Market Opens

12:00 PM - 3:00 PM: Dance in the Park (Open Mic Sign-up)

1:00 AM - 6:00 PM: Workshops

3:00 PM - 5:00 AM: Open Mic

5:30 PM - 9:00 PM: Live Entertainment

7:00 PM: Floating Lanterns

8:00 PM: Lantern Launch

10:00 PM: Market ends, cleanup begins

Things to consider as a participant in the Night Market:

1. You will need proper permitting/licensing with the City Health Department to be a Food Vendor.

2. Power needs? 

   1. Can you provide your own if needed?

   2. If not, what are the power requirements: 110v; 30A, or 50A?

   3. Generator needs?

3. Water needs?

   1. Do you have a need for water? We likely cannot provide water for food prep, can you provide your own?

4. Refrigeration

   1. What refrigeration needs do you have, if any?

5. Size of your setup; 10x10 tent or larger? Unless indicated otherwise, you will be allotted a 10x10 space. 

6. Any other space/setup considerations?

   1. Washing Stations

   2. Types of commercial equipment needed?

7. Must have lighting for your tent to participate in Night Market.